We are proud to have a safe school where students and parents know and understand our expectations. At the beginning of each school year we review our expectations with students and encourage parents to read the policies detailed below and in the school and district's Parent Student Handbooks.
To view the current handbooks, see Parent Student Handbooks.
School Visitor Policy
According to the California Department of Public Health’s Guidelines dated September 1, 2021, schools should limit nonessential visitors, volunteers, and activities involving external groups or organizations.
If a visitor is considered essential (classroom helpers, chaperones, etc.) by the school’s Administrative team, the following actions must take place:
- Administrative team to submit essential volunteer’s name to the district Human Resource Department
- Visitor to submit proof of COVID 19 vaccination through Informed K-12. (link sent from Human Resources)
- If volunteer is experiencing any symptoms (headache, fever, cough, shortness of breath, vomiting, diarrhea, congestion), please stay home.
- Visitor should arrive at school wearing a mask with nose and mouth completely covered. Masks should be worn at all times when on campus (indoors and outdoors).
- Visitor should check in at the school office.
- Attendance: Absences and Tardies
- Distractive and Dangerous Items
- Social Media
- Unauthorized Sales
- Dress Code
- Gender Equity Policy
- Textbooks and Library Books
- Celebratory Items
- Closed Campus
- Health Office
- Telephone Calls and Cell Phones
- Online Learning
- Evergreen School District Policies
Attendance: Absences and Tardies
It is the responsibility of the parents/ guardians to make sure students attend school daily (Education Code 48200). Students who miss more than the allotted absences or tardies from school will receive official notices of truancy (Education Code 48260). This process can lead to our district’s Student Attendance Review Board (SARB) (Education Code 48263) and ultimately, the Santa Clara County District Attorney’s Office for review and prosecution (Education Code 48264 and 48293 and Penal Code 270.1).
Parents are to notify the school each day a student is absent and report the reason for the absence. A doctor’s note is required for five days of consecutive illness. Any student not in attendance during the school day may not participate in any after school program scheduled for that day. The district has implemented automated calling within the first 30 minutes of the school day. The automated call will let parents know if a student was marked absent or tardy.
Excused Absences and Tardies Examples
- Medical or dental appointments
- Serious illness or death in the immediate family
- Religious holiday observance
Unexcused Absences and Tardies Examples
- Trips or vacations
- Missing their ride, car breaks down, traffic delays
- Extracurricular activities
Excessive absences, excused and unexcused, are tallied up to determine chronic absenteeism (more than 10% of the school year missed).
Truancy and Chronic Absenteeism
Truancy – “Education Code Section 48260 (a) A pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without a valid excuse three full days in one school year or tardy or absent for more than a 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, shall be classified as a truant and shall be reported to the attendance supervisor or to the superintendent of the school district.”
Chronic Absenteeism – “A student is considered a chronic absentee if he or she is absent 10 percent of the days they were enrolled in a school. Chronic absence is different from truancy which counts only unexcused absences and indicates a violation of California’s compulsory attendance laws. Average Daily Attendance (ADA) is the average number of students who attend school each day and is used for state funding purposes.”
Re-Admit Slip & Off Campus Pass
Students are to get their re-admit slip in the front office at 7:30AM on the morning of their return before they return to class. Please do not wait until the bell rings to get a re-admit slip. We do not want you to be tardy for class because of this. Each teacher will sign the re-admit slip and the sixth period teacher will return it to the attendance office for recording.
Distractive and Dangerous Items
Video games, Sharpies, toys, personal stereo players, or other items that are disruptive to school activities, dangerous, or potentially damaging to school property, are not allowed at school or at school sponsored functions. Items will be confiscated and must be picked up by the student or parent from the assistant principal.
Matches, lighters, vape pens, cigarettes, or any smoking paraphernalia, drugs, alcohol, fireworks, laser pointers, permanent markers, spray bottles, squirt guns, play guns, water balloons, shaving cream, glass containers, aerosol containers, body sprays/perfumes, hairspray and spray paint are not allowed at school. Items will be confiscated.
All forms of fighting or conspiracies to fight are strictly prohibited and will result in consequences that may include suspension or expulsion. Students who “arrange” for other students to fight will also face severe disciplinary action. Recording, sharing, and/or posting a video/pictures of a fight will result in disciplinary action and possible law enforcement involvement. This includes walking to and from school.
Bullying behaviors which include physical, written, verbal, and electronic, with the intent to harass, sexually harass threaten, intimidate, Cyberbully, or cause bodily or psychological harm, are not allowed. All incidents should be reported immediately to an adult on campus or by completing the online format at: quimbyoak.eesd.org/lobohelp.
Any items published on social media having negative effects on our school climate will be handled by school administrators and/or law enforcement agencies if necessary. This includes negative activity done at home. Posting on, making comments or accessing social platforms during the school day is not allowed and violations of any kind will result in disciplinary action.
Appropriate and modest attire is expected at school. Students should be comfortable without distraction.
- Undergarments should not be showing under any circumstances. If clothing is not worn correctly, it must be corrected or parents will be contacted.
- Sleepwear and blankets are not to be worn (Exceptions on verified Spirit Day)
- Hats or hoodies are allowed IF worn appropriately on campus, but are subject to individual classroom policies. Face and ears must be visible to school staff.
- NO profane, vulgar, sexually suggestive, violent, drug, alcohol, tobacco or gang-related clothing are allowed. This includes clothing or accessories that are predominantly red or blue.
- Items such as backpacks belts and belt buckles will also be monitored. Inappropriate words designs or anything causing a distraction may be confiscated and could lead to disciplinary action.
The school administration reserves the right to individually forbid a student from wearing any attire, logos, symbols, or insignias including excessive clothing color, that is determined to create a hostile environment or distracts from learning.
With the ever changing fashion trends, it is difficult to have a comprehensive list of acceptable attire. Therefore, appropriate attire is based on staff and administration discretion to ensure success for all students.
Gender Equity Policy
Quimby Oak Middle School makes every effort to ensure gender equity. All facilities, classes, awards, and extracurricular activities are made available and are open to all Quimby students. Our physical education program is co-educational. Students are encouraged to join clubs, and to participate in school wide activities without regard to gender.
Textbooks and Library Books
Students are responsible for the use and care of all textbooks issued to them. They are also responsible for any library books they check out. Students and their parents/guardians are financially responsible for lost or damaged books (Ed. Code 48904 ). Please be aware of this and take care of them appropriately. Library books should be returned on or before the due dates.
For safety reasons parents and visitors are not allowed to eat with students. All students must eat their food in designated eating areas for supervision and clean up purposes.
No off campus food of any kind may be brought on campus to share with students and their peers. This includes food delivery services.
Celebratory items are not permitted. Items such as balloons, flowers, and gifts should be left off campus, during non-school hours. These items create distractions to the learning environment.
Additionally, food items such as cupcakes, pizzas, cakes, etc., are NOT allowed. This includes both home baked/prepared goods and purchased goods.
Quimby Oak is a closed campus, as are all Evergreen schools. Students are required to remain on campus during the entire school day. If students must leave for an appointment during the school day, the parent must come to the office to sign them out. If someone other than a parent will be picking the student up, and they are not on the emergency contact list, please state his or her name in a note or call the front office to provide permission. We are not allowed to release a student without your written or oral permission. Unless students are involved in an after school sponsored activity, they should leave school directly after school. Boggini Park, adjacent to the school, is off-limits for one hour before and one hour after school.
No medications, prescriptions or over-the-counter medicines can be brought to school and taken without both parent and physician signatures. Medication request forms may be obtained in the Health Office and need to be updated yearly. In addition, all medication must be brought in by an adult and kept in the Health Office unless the physician states otherwise.
Telephone Calls and Cell Phones
Students may not be called to the phone during school hours. However, in an emergency, the secretaries may take a message for a student or arrange a call back. If a student needs to make a phone call to a parent, they may come up to the office and the front office staff or an assistant principal will assist them. Students are not to have their cell phones out during the school day. Cell phones are to be silent and/or off from 8:00am – 2:15pm. Cell phones are not to be in use around campus, should not be out in the locker rooms, and should only be used in a classroom if there have been specific directions from a teacher.
Guidelines for Remote Meetings
- Students should inform their parents when they are entering a video conference with their teacher or class.
- Please find a quiet place where you can hear your teacher and background noise will not interfere with your learning.
- Please dress appropriately for a typical school environment.
- Please use language & vocabulary as you would in a traditional classroom.
- Put your screen view on the Teacher’s device. Avoid any side conversations with classmates.
- Press the mute button on your video platform so that you can hear your teacher better. Only unmute when sharing your thoughts.
- Keep your camera on when entering a meeting.
Remote Classrooms Norms & Expectations
Much like in our physical classrooms, teachers and students develop Norms and Expectations for their new remote classrooms. In this way, students will be clear on what is expected and how to succeed in class. Please discuss proper online etiquette before your child joins the remote classroom. This includes expectations about cameras, microphones, and appropriate attire as defined in this handbook.
Virtual meeting - Zoom, Google Meet, etc.
Virtual meetings may be recorded to ensure students who miss the synchronous meeting can review the lesson(s) on their own. The recordings will be protected and only shared with students, parent(s)/guardian(s) of students, and/or district personnel with a legitimate educational interest. They will not be posted in a public forum.
- Prepare a quiet and neutral area for students to engage in the meeting (i,.e. dining room table).
- Ensure student is dressed appropriately during the meeting
- Ensure student understands ALL their behavior may be recorded and they can be removed from room
- Review district Technology Acceptable/Responsible Use Policy for acceptable behavior and consequences Prepare you and your students for online ethical behavior by reviewing Raising Digital Citizens
- Evergreen School District utilizes Google Hangout and Zoom as our primary video conferencing tools. Please contact your teacher if you wish for your student not to participate. Should a family prefer not to use the video feature, they may disable the video settings. Guidance on how to do so can be found attached.
Education Code section 51512 makes it unlawful to use a listening or recording device in any classroom without the prior consent of the teacher and/or principal. It is unlawful to record online instruction without the consent of all parties.
Evergreen School District Policies
The following Evergreen School District policies are provided to you to increase your awareness of what is and is not tolerated at any Evergreen School District campus. Policies in their entirety will be distributed at the beginning of the school year and can be requested from the school office.
Student Use of Technology - B.P. 6163.4
The Governing Board recognizes that technology provides ways to access the most current and extensive sources of information. Technology enables students to practice skills and to develop reasoning and problem-solving abilities. Every effort shall be made to provide equal access to technology throughout the district’s schools and classes. Students are responsible for adhering to Evergreen School District’s Acceptable Use Agreement.
Non-Discrimination - B.P. 5145.3
District programs and activities shall be free from discrimination, including harassment, with respect to the actual or perceived ethnic group, religion, gender, color, race, ancestry, national origin, and physical or mental disability, age or sexual orientation. The Governing Board shall ensure equal opportunities for all students in admission and access to the educational program, guidance, and counseling programs, athletic programs, testing procedures, and other activities.
Sexual Harassment - B.P. 5145.7
The Governing Board is committed to maintaining a school environment that is free from harassment. The Board prohibits sexual harassment of any student by another student, an employee or other person, at school or at a school-sponsored or school-related activity. The Board also prohibits retaliatory behavior or action against any person who complains, testifies, assists or otherwise participates in the complaint process established in accordance with this policy. Any student who engages in sexual harassment of anyone at school or at a school-sponsored or school-related activity is in violation of this policy and shall be subject to disciplinary action.
Uniform Complaint Procedure - B.P. 1312.4
The Board recognizes that the district has primary responsibility for ensuring compliance with state and federal laws and regulations governing education. The district shall investigate and seek to resolve complaints at the local level. The district shall follow uniform procedures when addressing civil rights guarantees, complaints alleging unlawful discrimination or gender equity issues, or failure to comply with state or federal law in programs for consolidated categorical aid, Indian education, migrant education, child nutrition, special education, adult education, career/vocation education, and child development. The Board prohibits retaliation in any form for the filing of a complaint, the reporting of instances of discrimination, or for participation in complaint procedures. Such participation shall not in any way affect the status, grades, or work assignments of the complainant. The Board acknowledges and respects employee rights to privacy. Discrimination complaints shall be investigated in a manner that protects the confidentiality of the parties and the facts. This includes keeping the identity of the complainant confidential except to the extent necessary to carry out the investigation or proceedings, as determined by the Superintendent or designee on a case-by-case basis. The Superintendent or designee shall ensure that employees designated to investigate complaints are knowledgeable about the laws and programs for which they are responsible.
Tobacco-Free Environment - B.P. 4016.1 and 5131.62
Documentation and research has demonstrated the health hazards associated with the use of tobacco products and the breathing of second-hand smoke. Further, a legislative mandate requires the district to alleviate the presence and use of tobacco products in the educational environment. The Governing Board intends to maintain tobacco and smoke-free school facilities, grounds, offices, work areas, and district vehicles for all of its students, employees, parents, volunteers, and visitors.
Williams Uniform Complaint Procedures - B.P. 3212.4 W
The Board recognizes that the district has primary responsibility for ensuring compliance with state and federal laws and regulations governing education. The district shall investigate and seek to resolve complaints at the local level. The district shall follow uniform procedures when addressing complaints regarding Instructional Materials, Teacher Vacancy/Mis-assignment and Facilities conditions which pose an emergency or urgent threat to the health or safety of students and/or staff.
Protection of Pupil Rights
The district has adopted policies, in consultation with parents, regarding student and parent rights as well as arrangements to protect the privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales or other distribution purposes. The Family Educational Rights and Privacy Act gives parents certain rights with respect to their child’s educational records. More information is available in the school office.
Search and Seizure - BP/AR 5145.12
School officials may search any individual student, his/her property, or district property under his/her control when there is a reasonable suspicion that the search will uncover evidence that he/she is violating the law, Board policy, administrative regulation, or other rules of the district or school. The types of student property that may be searched by school officials include, but are not limited to lockers, desks, purses, backpacks, student vehicles parked on district property, cellular phones, or other electronic communication devices. (Ed Code 49050)
Any student who does not comply with California laws, school policies, or School - classroom rules concerning behavior is subject to the following:
- Teacher contact parent/guardian
- Loss of brake time or school activity
- Restorative assignments
- After school or lunchtime Reflection
- Conference with assistant principal or other staff
- Parent(s) supervision of child at school
- Parent/student/teacher/assistant principal conference
- Community service
- Friday School Reflection
- Supervised suspension (at school)
- Out-of-school suspension in (1 - 5 days)
- Loss of one or more end-of-the-year or promotion activities
- Expulsion from school and/or the Evergreen School District
Types of Reflection
Student is assigned to the Student Center during the lunch period. Lunch will be eaten in the Student Center during this time. Students are to arrive at the start of lunch.
After School Reflection
This is a one hour period (2:15pm - 3:15pm) on specified days. Classroom teaches may also assign reflection on other days and times to be held out of their classrooms.
Friday School Reflection
This is a two hour period (until 4:15 pm) on select Fridays for more severe situations.
Students must arrive on time and make arrangements to be picked up after school reflections promptly at the end of dismissal. Students need to bring class work to complete and/or a book to read. During reflection students must work quietly. Personal needs such as eating, drinking and using the restroom should be taken care of before entering the after-school reflection classroom. Failure to attend/complete any reflection will result in further disciplinary action.